Chapter 80 Webmail
Big Business includes advanced features for emailing, such as:
• emailing with a service, like Gmail
Emailing with Gmail
You can use Big Business Mail to send emails directly, without using a desktop email client like Microsoft Outlook or macOS Mail.
This Solution provides setup details for Gmail. (6709)
Here are the steps to set up Gmail:
1. Go to the Employee toolbar to MyPrefs
2. For Print Options choose Advanced
3. For Email Client choose Big Business Mail
4. Click OK to save MyPrefs
Then in Print Options for a transaction (Quote, Order, Invoice):
1. Click to select a form, to put a 1 in the # (number of copies) column.
2. In the Destination column choose Send Email
3. Make sure Show Print Dialogs is NOT checked
4. Click OK
This will open a new Note, where you can do Gmail setup:
1. Go to Send From and choose Show List
2. Click Add (+) to add Gmail
3. Enter Name (gmail), Server (smtp.gmail.com), Port (465), SSL (checked), Send From (sales@mycompany.com), User Name (sales@mycompany.com), and Password, where name and password are those you use to logon to Gmail.
4. Click OK and OK to save settings for re-use
5. Click SEND on the Note to send via Gmail.
You may get an Authorization error. Check your email for instructions or sign into Gmail, go to Security (or search for) and set Allow Access for Less-Secure Apps:
https://support.google.com/accounts/answer/6010255?hl=en
Gmail Authentication
Big Business Mail can send emails directly. For Gmail you need to authorize Less Secure App Access to avoid an AUTHENTICATION error (10113, pictured) in Big Business Mail. Go to your Google Account to Security to Turn On or Learn More.
This Solution provides setup details for Gmail. (7078)
If you are using Big Business Mail to send via Gmail you may get an AUTHENTICATION error (10113, pictured). If so go to your Google Account to Security to enable Less Secure App Access.
Keep in mind that Google can automatically turn this setting OFF or remove this option for security. Also it can take a few minutes after making this change for it to take effect. If the error persists, give it a few minutes and try again.
Simple Send
Simple Send is a feature to send email directly from Big Business. One use would be to send notifications like those you receive from unattended mailboxes alerting you to shipments and so on. Another use might be to send from a shared or sporadically used computer where you haven't set up your preferred email client. (7215)
Aol. Setup
Aol. is a longtime provider of freemium email. We've had thousands of freemium users of Big Business sign up with their AOL address. If you want to send from your Aol. account when you are emailing from Big Business, here's how.
Just Add Aol. to your Send From list using an App Password you create at Aol.com.
This Solution provides step-by-step instructions. (7216)
You can send email with Aol. without an email program. Just add Aol. to your Send From list.
To Add Aol. to your Send From list:
1. in Send From choose Show List
2. click Add
3. click Aol.
4. enter your Email Address twice
5. enter an App Password from Aol.com
6. click Test to test, then OK to save
To get an App Password from Aol.com:
1. go to Aol.com and sign in.
2. go to Profile, Account Security
3. click Manage App Passwords
4. choose Other App and type a name (bigbusiness1)
5. click Generate
6. copy the Password displayed
Gmail Setup
Gmail provides multiple options for sending. One is to use your Gmail account with your email client and allow Big Business to send using your email client. This solution describes sending from your Gmail account directly from Big Business using an App Password, which works with 2-Steup Verification. (7217)
You can send email with Gmail without an email program. Just add Gmail to your Send From list.
To Add Gmail to your Send From list:
1. in Send From choose Show List
2. click Add
3. click Gmail
4. enter your Email Address twice
5. enter an App Password from Google.com
6. click Test to test, then OK to save
To get an App Password from Google.com:
1. go to Google.com and sign in.
2. go to Manage Google Account to Security
3. click Manage App Passwords
4. choose Other App and type a name (bigbusiness1)
5. click Generate
6. copy the Password displayed
To use an App Password you must have 2-Step Verification turned On.
iCloud Setup
iCloud provides multiple options for sending email. One is to use your iCloud account with an email client, like Apple Mail, and let Big Business send using your email client.
This solution describes sending from your iCloud account directly from Big Business using an App Password, which bypasses your email client. (7218)
You can send email with iCloud without an email program. Just add iCloud to your Send From list.
To Add iCloud to your Send From list:
1. in Send From choose Show List
2. click Add
3. click iCloud
4. enter your Email Address twice
5. enter an App Password from iCloud.com
6. click Test to test, then OK to save
To get an App Password from iCloud.com:
1. go to iCloud.com to your Account Settings
2. under Apple ID click Manage
3. under Security, App-Specific Passwords, click Generate Password...
4. type a Label (bigbusiness1)
5. click Create
6. copy the Password displayed
Outlook.com Setup
Outlook.com provides multiple options for sending email. One is to use your Outlook.com account with an email client, like Microsoft Outlook, and let Big Business send using your email client.
This solution describes sending from Outlook.com directly from Big Business.
Sending with Outlook.com you can use your regular Password, or with Two-step Verification use an App Password. (7219)
You can send email with Outlook.com without an email program. Just add Outlook.com to your Send From list.
To Add Outlook.com to your Send From list:
1. in Send From choose Show List
2. click Add
3. click Outlook.com
4. enter your Email Address twice
5. enter your Password for Outlook.com
6. click Test to test, then OK to save
If you use Two-Step Verification, get an App Password from Outlook.com:
1. go to Outlook.com to your Account Settings
2. go to Security, Advanced Security Options
3. under App Passwords click Create A New App Password
If you don't see this option, you may need to turn on Two-Step Verification
4. copy the Password displayed
Yahoo! Setup
Yahoo! is a longtime provider of freemium email. We've had thousands of freemium users of Big Business sign up with their Yahoo! address. If you want to send from your Yahoo! account when you are emailing from Big Business, here's how.
Just Add Yahoo! to your Send From list using an App Password you create at Yahoo.com. This Solution provides step-by-step instructions. (7220)
You can send email with Yahoo! without an email program. Just add Yahoo! to your Send From list.
To Add Yahoo! to your Send From list:
1. in Send From choose Show List
2. click Add
3. click Yahoo!
4. enter your Email Address twice
5. enter an App Password from yahoo.com
6. click Test to test, then OK to save
To get an App Password from yahoo.com:
1. go to yahoo.com and sign in.
2. go to Account Info, Account Security
3. click Generate and Manage App Passwords
4. enter an App Name (bigbusiness1)
5. click Generate Password
6. copy the Password displayed