Set Protected
Set Protected updates color changes for locked Dates. Classically they are Red.
These Dates include Customer Since, Customer Custom, Quote, Order, Invoice, Payment, PO, Bill, Requisition, Item Adjustment, Item Transfer, Deposit, Reconciliation, Bank Adjustment, Pay, Bank Transfer, General Journal.
Set Messages
Set Messages updates color changes for messages. Classically they are transparent.
Big Business 14 has native support for Dark Mode and other display technologies that need dynamic settings for content to display correctly.
Foreign Currency Customer
Currencies lets you create Customers that use foreign currency with a few extra steps.
Create a Customer and on the History tab click Foreign. Then, choose their Currency. Click the Currency checkbox to display amounts in their currency using a preset color.
Before saving, you must assign the Receivables Category that matches their currency. To add new Currencies and Receivables accounts follow the steps in Currencies Setup.
Foreign Currency Quote
Currencies lets you create Quotes that use foreign currencies with a few simple steps.
Start a Quote for a Customer that uses a foreign currency, and Big Business will switch to Expanded tab, assign their Currency, and turn on the Currency Display checkbox.
You may complete the quote using foreign currency amounts, or to use your currency, switch to the Quote tab, or the Profit tab, or toggle the Currency Display checkbox.
Foreign Currency Printing
Currencies lets you print transactions that use foreign currencies using regular forms.
In Print Options, use the pulldown in the Settings column to select the FX-Currency. This will print selected forms in foreign exchange currency amounts including Symbols.
Symbols are set following the steps in Currency Setup to Add/Edit the currency entry in the Company card and assign the color used on-screen and Symbol used in printing.
Order Auto-Invoice
Order Auto-Invoice is a custom setting that allows Big Business to automatically invoice orders that are Shipped. Choose this setting in advance, or after Shipped.
Expanded Order Fixes
Big Business 14.100 fixes display issues on Expanded Order that Warehouse fields may show without Warehouses enabled and that Tab Order is incorrect for Currencies.
Foreign Currency Order
Currencies lets you create Orders that use foreign currencies with a few simple steps.
Start an Order for a Customer that uses a foreign currency, and Big Business will switch to Expanded tab, assign the Currency, and turn on Currency Display checkbox.
You may complete the order using foreign currency amounts, or to use your currency, switch to the Order tab, or the Profit tab, or toggle the Currency Display checkbox.
Foreign Currency Invoice
Currencies lets you create Invoices that use foreign currencies with a few simple steps.
Start an Invoice for a Customer that uses a foreign currency, and Big Business will switch to Expanded tab, assign the Currency, and turn on Currency Display checkbox.
You may complete the invoice using foreign currency amounts, or to use your currency, switch to the Invoice tab, or Profit tab, or click Currency Display checkbox.
Foreign Currency Invoice Postings
Currencies lets you create Invoices that automatically post to Accounts for Currency.
Clicking the Posting information button on the Categories tab of the Invoice show this. Big Business posts the invoice in their currency to the A/R Currency account created.
Big Business posts the difference for the foreign currency amount to the A/R Currency Exchange account created. The net of these is the amount of Invoice in your currency.
Foreign Currency Payment
Currencies lets you create Payments that use foreign currencies with a few options.
Start a Payment for a Customer using foreign currency, and Big Business sets the Currency and turns on Currency checkbox. To view your currency click the checkbox.
Complete the payment using foreign currency amounts, then enter Net Amount and/or change the Exchange Rate to automatically post any difference to Currency Gain/Loss.
Foreign Currency Payment Postings
Currencies lets you create Payments to automatically post to Accounts for Currency.
Clicking the Posting information button on the Payment to show details. Big Business posts the invoice in their currency to the customer's assigned A/R Currency account.
Big Business also posts the difference for the foreign currency amount to the A/R Currency Exchange assigned. These accounts combine to show your currency amount.
Chapter 152 Selling in Currencies
Using Currencies adds a few steps for entering sales or purchase in another currency.
This chapter show you how to create customers and enter sales in a foreign currency.
This assumes you have set up Currencies in Big Business which is detailed elsewhere.
Chapter 352 Setting Up Currencies
For Currencies you receive an email with instructions to register or start a 30-day trial, and steps to create needed Accounts and set them as options for A/P and A/R choices.
This chapter covers these steps for setup and for adding more currencies when needed.
For registration or trial or any needed changes, please email support@bigbusiness.com.
Adding Currencies
Currencies let you enter purchases and sales in a foreign currencies and print easily.
Add new Currencies on the Company card, choosing Show List in Currency pulldown. On the Currencies List click Add to create a Currency and assign its Code and Symbol.
Use the three-letter code for the currency to fit and use the Symbol you want to print. Choose a bright color to help see in use. Set the Exchange Rate to use on transactions.
Currency Gain/Loss Account
Currencies help you automate accounting for sales and purchase in foreign currencies.
By the time sales or purchases are paid there may be a different exchange rate in effect.
Big Business posts any variance to the account you maintain for Currency Gain/Loss.
To create an account, use the Acccount card tool to add a new account of type Income. Set the Account Code and Account Name to fit in with your existing chart of accounts.
Currency Bank Prefs
Bank Prefs lets you choose default and automatic accounts for banking transactions.
Set Currency Gain/Loss Category in Bank Prefs to your Currency Gain/Loss account. Payments from customers and Payments to vendors will then post using this account.
This account shows on your Profit and Loss Statement to reflect rate changes occuring between pricing on an order and pricing on payment when converted to your currency.
Currency A/P Account
Currencies lets you track transactions and balances for vendors in foreign currencies.
On the Vendor card, you assign their currency and a Payables Category to match. After creating the currency, create the A/P Account and add to Payables Categories.
Use Account card to create a new A/P Account using a new Account Code and Name. Click the Foreign checkbox, set the Currency, leave Exchange on Auto-Create and save.
Currency A/P Exchange Account
Exchange Accounts are automatically created when you create a A/R or A/P Accounts.
When you create a new Accounts Payable account in a foreign currency such as the pictured A/P Euro, its matching A/P Euro Exchange is automatically created for use.
Together these accounts reflect balances in your currency by showing a balance in a foreign currency and automatically posting the difference into the Exchange account.
Currency Vendor Prefs
Vendor Prefs lets you add Payables Categories that you can select for Vendors.
For Currencies, you add a new currency on Company card and to use with vendors, create an A/P account for the currency and add the account to Payables Categories.
Pictured, the new A/R Euro, payables account in Euro, has been added. When a new Vendor is created using Euro, the matching A/P Euro can be selected.
Currency A/R Account
Currencies lets you track transactions and balances for customers in foreign currencies.
On the Customer card, you assign their currency and a Receivables Category to match. After creating the currency, create the A/R Account and add to Receivables Categories.
Use Account card to create a new A/R Account using a new Account Code and Name. Click the Foreign checkbox, set the Currency, leave Exchange on Auto-Create and save.
Currency A/R Exchange Account
Exchange Accounts are automatically created when you create a A/R or A/P Accounts.
When you create a new Accounts Receivable account in a foreign currency such as the pictured A/R CAD, its matching A/R CAD Exchange is automatically created for use.
Together these accounts reflect balances in your currency by showing a balance in a foreign currency and automatically posting the difference into the Exchange account.
Currency Customer Prefs
Customer Prefs lets you add Receivables Categories that you can select for Customers.
For Currencies, you add a new currency on Company card and to use with customers, create an A/R account for the currency and add the account to Receivables Categories.
Pictured, the new A/R CAD, receivables account in Canadian Dollars, has been added. When a new Customer is created using CAD, the matching A/R CAD can be selected.