Ship Weight Rounding and Display
Prior to Big Business 5.0.4, the rounding for Ship Weights for Items:
• Ship Weight on the Item Card
• Extended Ship Weight for a line item (Quote, Sales Order, Invoice)
• Total Ship Weight for a Quote, Sales Order, or Invoice
was set to two decimal places. Ship Weights now follow the display and rounding settings for Unit Price.
This Solution explains the options for rounding and displaying Ship Weights. (5896)
Big Business includes a Ship Weight on the Item Card, which carries through to sales transactions, where the weight can be used in an automatic calculation of Other Charges for freight.
Rounding and display of Ship Weights follow the settings for Unit Price found in the Number Formats controls in the Company Card. Ship Weights are calculated and rounded in the following places:
• Ship Weight on the Item Card
• Ship Weight on a line item on a Quote, Sale Order, or Invoice
• Extended Ship Weight on a line item on a Quote, Sale Order, or Invoice
• Total Ship Weight on a Quote, Sale Order, or Invoice
Ship Weights are not included on the built-in layouts for printing sales transactions. If you create a Custom Form to include the line item or total Ship Weight on print outs, be sure to check the Display Settings on the number on the custom form that is matches the settings for Unit Price in the Number Formats (e.g. ###,###.#### to show four decimal places if the rounding is set for four).
Other Charges can use the total Ship Weight in an automatic calculation to estimate freight charges. Rounding and display of Other Charges follow the settings for Extended Price in the Number Formats controls.
Update Weight for Built Items
Big Business 9 automatically updates the Cost for Built Items.
Big Business 9.9 adds the option to Set Built Weight at the same time.
This Solution describes these features. (6497)
Big Business automatically updates the Cost for Built Items when:
• the Cost of a component item changes
• the components of a Built Item are changed
To force Update Cost for Built Items:
1. Use an Item Search to find Items, such as Build/Bundle Item, Is, Build
2. Click Apply
3. Choose Update Cost, Is, Yes
4. Click OK then Continue to apply changes
To automatically update the Weight of Built Items:
1. Go to Item Prefs
2. Click the checkbox for Set Built Weight
3. Click OK to save Item Prefs
4. Restart Big Business Server to load the new settings
Set Built Weight will compute the Weight of Built Items when:
• the Weight of a component item changes
• the components of a Built Itme are changed
• the Update Cost option is used in Item Search (see above)
Chapter 71 Weight
Big Business includes options for Units of Measure, including:
• Abbreviations for units of measure
• Counts for each item's units of measure
• automatic conversion of Price and Quantity
(7152)
Ship Weight
Quotes, Orders, and Invoices total weight of the line items. These totals are based on the shipping weights entered into Item Cards. (3077)
Add the Shipping Weight of an item to its Item Card. This weight will then be available to new Quotes, Sales Orders, and Invoices, for:
• Other Charges calculations
• Automatic inclusion of the total in Printed Notes on built-in forms
• As a field which can be added to Custom Forms
To Set Notes Preferences:
1. From the Customer toolbar, select Prefs.
2. Select Quote, Sales Order, or Invoice Prefs.
3. Choose Credit Verification settings using the QuickPop.
4. Click the OK button to save transaction Prefs.
5. Click the OK button to save Customer Prefs
These settings apply to all users and will affect all subsequent printing.
Purchase Weight
Requisitons, Purchase Orders (PO's), and Bills include Weight which totals the Ship Weight for their items. (6925)
Other Charges for Weight
The Calculation of Other Charges on a Big Business Quote, Sales Order or Invoice can be used in a variety of ways including:
-Automatically entering a “Fixed Amount” to be included in the Total, but excluded from the Subtotal and Tax (e.g. flat handling charge)
-Calculating a “Percentage of Subtotal” (e.g. Discount, Surcharge, Freight by value)
-Calculating a “Percentage of Taxable“ (e.g. a second tax, VAT, GST, regional tax)
-Calculating a “Percentage of Total“ (e.g. Discount, Surcharge, cumulative Tax)
-Calculating “Weight By” a dollar amount (e.g. Freight by weight)
This Solution describes creating a Second Tax using the Other Charges field. Look for other Solutions describing the other uses of Other Charges.
(3133)
If your locale requires itemization of more than one tax, use the Other Charges field to calculate your second tax.
On a Quote, Sales Order, or Invoice:
1. Select Show List... from the Other Charges Pull-Down menu.
2. Click the Add button (+) to add a new definition.
3. Name your Other Charge.
The Other Charges Name will appear on printed sales transactions.
4. Select the method for Automatic Calculation.
For a Second Tax use Percentage of Taxable or Percentage of Total.
5. Define the Percentage (using a percentage not its decimal equivalent).
6. Select the appropriate Category.
7. Lock the Calculation to prevent the user from modifying the calculated amount.
8. Click the OK buttons to save your changes to Other Charges.
You can define as many Other Charges fields as you want.