Unlock Non-accounting Transactions in Locked Periods


Big Business Maintenance Prefs allow you to Protect, Lock, or Seal past accounting periods to safeguard your data and ensure that financial data does not change after it is reported.

Big Business 5.0.4 adds an exception for non-accounting entries so they remain unlocked.

Big Business 5.1.1 adds a fix for a problem with editing Receive Money records dated in a locked period that doubles the Paid Amount on Applied Invoices.

This Solution describes how past periods can be immediately locked because pending, non-accounting entries remain unlocked. (5895)






Big Business Maintenance Prefs allow you to Protect, Lock, or Seal past accounting periods to safeguard your data and ensure that financial data does not change after it is reported. Choosing Lock, for example, Locks all accounting transactions in the locked period, and before, and prevents new transactions from being added to the locked period.

Transactions that do not generate accounting Postings do not need to be locked. Pending Sales Orders, for example, from a locked period remain unlocked so they can be Closed, or edited as needed.

The following transactions remain unlocked:
• Quotes
• Sales Orders
• Purchase Orders
• Unapplied Receive Money entries

In assessing whether you are able to lock the past period, the question is what entries might need direct editing. An Unpaid Invoice, for example, is locked, but does not need direct editing. The Invoice can be paid with a new Receive Money entry in the open period. A lingering Sales Order, on the other hand, may need to be edited to be Closed if it cannot be Filled.

Because these non-accounting entries remain unlocked, you can Lock a past accouting period almost immediately, ensuring protection of your data without disrupting workflow.



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