Batch Delete of Purchase Orders
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Big Business 2.5 adds the ability to Batch Delete Purchase Orders. Because this Delete is permanent, you should exercise proper caution in its use. Refer to the section on Employee Access Privileges for restricting Access to the Batch Delete tool. You may also want to Back Up your Company data file, or export the selection of Purchase Orders you are attempting to Delete, prior to deleting them.
To Batch Delete Purchase Orders, using the Purchase Order QuickSearch:
1. Find Purchase Orders whose "Status is On Hold," or whichever search suits your purpose.
2. Click the Batch Delete tool to Delete all Purchase Orders in the current List.
Big Business will display a confirmation dialogue offering to Continue or Cancel.
3. Select Continue to permanently Delete all Purchase Orders in the list.
If you select one Purchase Order in the List and click Batch Delete, Big Business will display a dialogue with a choice of Deleting the selected Purchase Order, Deleting all Purchase Orders in the List, or Canceling.
Purchase Order Batch Delete is particularly useful if you produce a large number of On Hold Purchase Orders. Vendors and Items contained in a Purchase Order are linked to the Purchase Order and cannot be deleted until the Purchase Order is deleted. By cleaning up old On Hold Purchase Orders, you may then be able to delete Vendors and Items that were entered while pricing Items (or Vendors) you did not eventually purchase.