Chapter 109 Accounting Admin

Accounting Administration lets you make careful changes to your accounting practices.

This chapter covers Account Types, Inactive Accounts, new Reports, and Auto Help.


  Account Types

Big Business 14 adds requested Account Types for Other Assets and Other Liabilities.

Account Types are Other Asset and Other Liability and expected from other systems. If you do not need or use these there is no change needed to any accounting procedure.

To use new Account Types, you must use the Balance Sheet, New to report correctly. Auto Help will show the pictured warning if you run the old Balance Sheet with these.


  Other Assets

Other Liabilities is a new Account Type, by request, to go on the Balance Sheet, New.

If you do not use new Account Types, there is no change needed to your accounting. If you do use Other Asset or Other Liability, you do need to use Balance Sheet, New.

In the Report Prefs, you can review or edit the Labels used by Balance Sheet reports.


  Other Liabilities

Other Liabilities is a new Account Type, by request, to go on the Balance Sheet, New.

If you do not use new Account Types, there is no change needed to your accounting. If you do use Other Asset or Other Liability, you do need to use Balance Sheet, New.

In the Report Prefs, you can review or edit the Labels used by Balance Sheet reports.


  Balance Sheet, New

Balance Sheet, New aims to provide a more dynamic financial report to make it easier to add new Account Types or suppress unused or Inactive accounts as you prefer.


  Balance Sheet, Omit Zeroes, New

Balance Sheet, New aims to provide a more dynamic financial report to make it easier to add new Account Types or suppress unused or Inactive accounts as you prefer.


  Auto Help

Auto Help reminds you of uses or settings that may affect your operating procedures. If you use new Account Types you want to use new financial reports that show them. Auto Help can check your data and let you know if a selected report might not work. This makes the system more flexible without needing to switch settings or keep SOPs, although you should always have standard operating procedures documented for others to use in your absence.

Auto Help is added in Big Business 13.67 and Big Business 14.24 to let you know when you have used new Account Types and need to use a newer report to show these results.


  Department On Make A Payment To Vendor

Department On Make A Payment lets you filter the Bills displayed on the Make A Payment to display only those for the selected Department. (6193)

To include Department on Make A Payment To Vendor screen:
1. Go to the Banking toolbar to Banking Prefs.
2. Click the checkbox for Department On Make A Payment.
3. Click OK to Save Banking Prefs.

Changes take effect the next time you Sign In.

To use Department on Make A Payment To Vendor:

1. Select a Vendor
This displays all of the Vendor's Bills.
2. Select a Department
This displays only the Bills with the selected Vendor and Department.


  Department On Make A Payment To Other

Department On Make A Payment To Other lets you enter a Department for use by Departmental Profit and Loss Statements. (6227)

Make A Payment to Other includes the Department next to Pay To The Order Of.


  Report Options

Reports Prefs include Accounting Labels for financial reports and Report Options for turning on custom features, like:

• A/R Custom Fields

This Solution lists new options. (6871)




To change Report Options:
1. Go to Reporting toolbar to Report Prefs
2. For Report Options choose the settings you want
3. Click OK to save Report Prefs