Before Consolidating Data
This Solution describes the Consolidate function used remove old data. (3408)
Consolidate removes financial entries that are finalized, meaning Paid, Deposited, and Reconciled. Optionally it can remove Customers, Vendors, and Items.
Consolidation is conservative and will not remove any entry that is related to an entry that is not being removed. For example, a December Invoice paid by a January Receive Money will not be Consolidated if the Consolidate Through Date is 12/31.
Please adhere to the following recommendations:
• Back up your data before Consolidating! Archive a copy for future reference.
• Review transactions to assure that as many as possible are finalized.
• Print Reports such as a Balance Sheet to verify your Consolidation.
• Allow plenty of time for the Consolidation, especially for larger data files.
Consolidation cannot be run for dates in the Current Fiscal Year or for dates earlier than the last Consolidated Through Date, which appears at the bottom of the Maintenance Prefs screen for Company files which have been Consolidated.
NOTE: Once a period is Consolidated, you can no longer run valid financial reports for the period. For example, you cannot produce a valid 1997 Profit and Loss Statement if your data is Consolidated to any date on or after the first day of 1997. Keep a backup copy of your pre-Consolidation file for reference.
Related:
Consoliding Data
After Consolidating